Administrative Assistant, Chichester

Last update 2024-05-19
Expires 2024-06-19
ID #2153905953
Administrative Assistant, Chichester
United Kingdom, West Sussex, Chichester,
Modified May 14, 2024


Temporary, ongoing basis where you will be engaged via Hays.

Location: Chichester Working Environment: On-site Pay type: Competitive hourly pay rate.

Our Client The World’s pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.

The Role Hays are recruiting for an exciting opportunity for a Senior Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 12 months (rolling, reviewed annually).

As a Senior Business Administrator , you will support the day-to-day business administration requirements for the Region, which manages the United Kingdom, Europe, and Central Asia.

The Regional Team covers Sales, Client & Brand Experience and Ownership Services with around 25 associates based both near Goodwood, West Sussex and in Munich, Germany.

Key Responsibilities Making meeting arrangements, including the booking of meeting facilities and catering Coordination of all hospitality arrangements, invitations, guest information and schedules for group events.

Responsibility for coordination of full itinerary details and compliance.

Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes.

Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements.

Organisation of more informal Regional departmental meetings and huddles.

Arranging Regional visitor itineraries, including transfers, hotel accommodation and catering requirements.

Managing department ‘time management’, recording vacation, sickness etc in SAP.

Management of Purchase Order requirements on behalf of the Region, engaging with relevant teams and finance and purchasing policies.

Supporting the Region with scoping and delivering Regional Strategy workshops and Dealer Conference programmes as required.

Managing Regional management team’s travel arrangements and supporting their expenses claims, as required.

Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc.

Ensuring that the departmental office is tidy and organised at all times.

Skills and Qualifications: Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills.

Secretarial/Personal Assistant experience would be a distinct advantage.

Exceptional communication skills are essential with the ability to communicate at all levels.

Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines.

Excellent time management, prioritisation, and attention to detail skills.

Be able to act with discretion and deal with matters of a confidential nature.

Be able to work on own initiative and be relied on to work unsupervised.

A ‘team player’ as well as able to work unsupervised and be self-motivated.

Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP.

An additional European language background is desired.

Advanced knowledge of Microsoft Word, Excel, Power Point, and Outlook, together with SAP experience.

Benefits: Competitive hourly rate along with an annual performance related bonus.

Hybrid working can be available upon request.

Hybrid parking on-site with access to a subsidised restaurant.

Hays Go1 training platform which offers a library of over 70,000 courses.

Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters.

35 days annual leave (including bank holidays) What next? If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on 0116 261 5000.

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Administrative assistant

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