Owen Reed is looking to Recruit a dynamic and forward thinking Legal Secretary to join a top law firm in London.

Reports To: Head of Real Estate Purpose: To provide secretarial support to the Real Estate Team Salary: Competitive (based on skills & experience) Hours: 9.30am – 5.30pm, with a minimum of 3 days a week in the office Flexibility: We require flexibility to start early and stay late when required Benefits: We offer a competitive range of benefits for employees (i.e., 25 days holiday, Private Healthcare, Pension, Life Assurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan) Key Responsibilities •Documents & Correspondence: Type, prepare and proofread documents and correspondence for Partners/Associates.

Ensuring correspondence is prepared, signed, and sent out in a timely manner.

•Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments.

•Administration: Maintain contacts, distribution lists, scanning and filing •Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis.

•Billing: Consult proactively with Partner/Associates to ensure that the firm’s billing process is adhered to.

Prepare invoices using the firm’s billing software and consult with Partners/Associates to ensure timely delivery of invoices to clients and chasing payment.

•Business Development Support: Assist with Team BD activities, including client events and tenders.

•Other Duties: other ad-hoc duties, research and projects as requested by the Partners/Associates Skills Required •Ability to balance and prioritise a broad range of tasks, projects and deadlines •Administration skills– planning, organising, eye for detail, maintaining accurate records/information.

•People Skills – approachable, professional, engaging and calm.

•IT Skills – Excellent Outlook (Word, Excel and Power Point), Docu Sign, Searchflow and our internal systems (training will be provided), •Relationships – Developing strong and professional relationships with clients, the team, and colleagues across the firm •Experience of working within a Real Estate Team within the legal sector.

•An understanding of the Solicitor Accounts Rules •An understanding of the rules around client onboarding Personal Qualities •A positive and initiative-taking mindset to continually deliver high level support.

•Excellent communication skills and ability to build relationships at all levels across the firm.

•Proactive, flexible, and adaptable with a “can do” mindset and initiative to find solutions to problems and issues.

•Ability to prioritise, and comfortable working with autonomy.

•Good time management, adopting a flexible approach to work.

•A positive approach to ongoing development and implementing new ways of working.

•A strong collaborator, working flexibly to assist colleagues and undertake projects as required.